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OCBA seeks administrative assistant

The Ocracoke Civic & Business Association, Inc., is seeking a year-round, part-time administrative assistant. The position will be up to 1,040 hours per year, as some weeks may require more hours than others. 

Compensation: $15 per hour; reports to the Executive Director.

Skills required: Writing and communication experience; working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.) computer software; adept in use of electronic media: text messaging; social media. Must be self-starter; have ability to work independently; have good people and phone skills; fast learner; detail oriented.

Skills preferred: some graphic arts knowledge; website usage/updating utilizing WordPress; event coordination experience; other software, such as MailChimp and PhotoShop.

Secretarial duties:

  • Attends all board, contributor and committee meetings. Takes minutes for the board secretary; prepares minutes and sends them out to the board. Retains files of same.
  • Writes letters on behalf of the Board as directed.
  • Assist with the creation of a formal filing system for the board to be kept in a central location (signed contracts, logo documents, associations, membership numbers, etc.), contact lists, passwords.

Database upkeep:

  • Maintain and collect data from area businesses for walking map, community event calendar and new venues for map distribution and upkeep spreadsheet(s) and GrowthZone software for same.
  • Handle Contributorship data entry and photo uploads for updating VisitNC database.
  • Maintain comprehensive databases for the distribution of literature to outside distribution locations (CVBs, all ferry locations, hotels, welcome centers, distribution service). Follow up with existing locations to determine stock; locate new distribution sites.

Contributorship services:

  • Assists in selection of and coordinating presenters for quarterly “value-added” Contributor meetings and special meetings as ordered by the board. Ensure that contributor/public meetings are listed in the Community Center online calendar. Create flyers announcing meetings.
  • Maintain accounts within GrowthZone software to include billing and reporting.
  • Contact member Contributors to insure their rack card inclusion in the OCBA Visitor Center.

Walking Maps:

  • Assists in sales of Contributor packages.
  • Distribute walking maps to ferry locations and contributors, check stock levels 1x per week.
  • Ensure visitor center is stocked with area maps and restaurant menus and kept clean.

Event coordination:

Assist in the coordination of OCBA events: Spring event(s) TBD, 4th of July events, and Pirate Jamboree (promotion, schedule, coordination).

Publicity:

  • Maintain current posters on event board at Variety Store and Visitor Center.
  • Coordinate the printing and delivery of photographs and maps to populate window displays on ferries (Swan Quarter & Cedar Island) and Hatteras Ferry Terminal.
  • Other administrative tasks as necessary.

Interested applicants should send their resume and cover letter by Jan. 18, to: Ocracoke Civic & Business Association, Inc. P.O. Box 456, Ocracoke, NC, 27960, or electronically to info@visitocracokenc.com